Add and manage staff

Staff are the people who sign in to this console. They are different from users, who open cells at the lockers (see Welcome).

Open Staff in the left menu. You need the permission Add, edit and remove staff. Owner and Admin have it.

Add a staff member

The Staff tab.

1. On the Staff tab, press Add staff.
2. Fill in:
   • Full name.
   • Email.
   • Username: what they type to sign in.
   • Temporary password: at least 8 characters.
   • Role: choose one. Each role shows what it is for.
3. Press Add.

The Add staff box. The plus button beside Role creates a new role.

4. Tell the person their username and temporary password, and ask them to change the password in My account.

The staff list

Column	Meaning
Name and Username	Who they are.
Role	Their role.
Own permissions	Extra permissions given or taken away for this person, for example "+1 −2". A dash means none. See Permissions for one person.
Status	Active or Disabled.
Last sign-in	When they last signed in, or "Never".

What you can do with a person

Press the three dots on a person's row:

Action	What it does
Change role	Choose another role. They get its permissions at once.
Own permissions	Allow or deny single permissions for this person.
Disable sign-in / Enable sign-in	Stops, or allows again, the person signing in. Their record stays.
Remove	Deletes the person's login. You are asked to confirm.

Rules to know

• You cannot remove or change yourself. Ask another Owner or Admin.
• The last Owner of an organisation cannot be disabled, so an organisation is never left without one.
• Removing a person is permanent. To keep their record but stop them signing in, use Disable sign-in.

Someone leaves

Disable their sign-in the same day. It takes effect at once, and you can remove them later.