Roles

A role is a named list of permissions. Open Staff, then the Roles tab.

The table

The Roles tab.

The Roles & permissions table has one column per role and one row per permission, grouped: Overview, Lockers, Users, Alarms, Logs, Staff and Support. A tick means the role has it.

The four System roles come with every organisation and are the same everywhere:

Role	For
Owner	Everything inside the organisation.
Admin	Runs the organisation day to day, except roles.
Operator	Handles users, cells and alarms at the lockers.
Viewer	Can look at everything, change nothing.

System roles cannot be edited. They are marked System. Roles you create are marked Custom, and under each role you see how many staff use it.

Create a role

You need the permission Create and edit roles. Only the Owner has it by default.

1. Press New role.
2. Type a Role name, for example "Front desk".
3. Under Start from, choose No permissions to build it up, or A copy of an existing role to start from it.
4. Press the button to create it.
5. In the table, tick the permissions the role should have. Each tick is saved as you make it.

Change a custom role

• Rename: use the role's header menu.
• Change permissions: tick or untick in the table.
• Delete: use the role's header menu. A role that staff still use cannot be deleted: the box says "N staff use this role. Move them to another role first." Move them, then delete.

The permissions

Group	Permission	Lets the person
Overview	See the dashboard	Open the dashboard.
Lockers	See locker stations, zones and cells	Open the Lockers pages.
Lockers	Take cells out of service and back	Use the Out of service button.
Lockers	Reset a cell	Free a cell, with or without opening it.
Users	See users	Open the user list.
Users	Add, edit and remove users	Add, edit and delete people.
Users	Assign and free cells for users	Give a person a cell, or take it back.
Alarms	See alarms	Open the alarms.
Alarms	Resolve alarms	Press Resolve.
Alarms	Resolve every alarm at once	Press Resolve all.
Logs	See logs and activity	Open all the log tabs.
Staff	Add, edit and remove staff	Manage the people who sign in.
Staff	Create and edit roles	Make and change roles.
Support	Report issues to IMBox support	Report an issue and follow it.

A role cannot hold IMBox's permissions

Setting up hardware, running the fix tools and the like belong to the IMBox team only. They never appear in your roles.